Meeting organisation
We prepare and organize your meeting with you.
Just decide what and how much you want us to do !
Full meeting organization
Trust our team to provide you with everything you need for your meeting. After a careful analysis of your needs, we plan your event from A-Z. You choose, we execute; so you can concentrate on the contents of your conference and fully enjoy it.
Meeting organization à la carte
You have organized everything but you forgot that tiny detail ? You are running out of time ?
Just ring Presence and we will find it for you!
You want to organize your meeting yourself but you would like someone to assist you? We can provide you with an experienced conference concierge who will help you find anything you need and perform all tasks you care to entrust to him.
Meeting venue
EWC meeting venues need to match multifold requirements, such as infrastructure, nice location, multilingual staff, sufficient rooms, sufficiently large meeting rooms, etc. Upon analysis of your needs, our experts draw up a tailor-made checklist and find the right venue for you.
Hotel management & booking
Coordination of the bookings with the hotel can be very time-consuming. We can function as an intermediary between your EWC delegates & the hotel so that you can fully concentrate on the contents of your EWC event.
On-site coordination
Quite often, there are a lot of (sometimes unforeseen) details to be managed during your event, especially when dealing with several suppliers. With a Presence coordinator on site, you have one competent contact person who works behind the scenes and who makes sure that your meeting always stays on the track.
Travel management & booking
We can go even further and take care of your delegates’ travel arrangements, including flight & train bookings, transport to hotel, chauffeur, etc.
Social program
After a busy day in the conference room, participants are eager to get out and see some of the local sight or taste some of the local delicacies. Presence will make their evening unforgettable and we will book the best local restaurants, organize city tours or any other activity you might wish to surprise your attendees with.
Handling & distribution of meeting documents
The success of your EWC meeting also depends on how well the participants are prepared. Not only delegates but also interpreters need a thorough meeting preparation. We make sure that the meeting material is distributed in time and take care of all the copying work for you – even on site, if requested.
