Hybrid event

Looking to bring contacts at home and abroad together in an effective way? Planning to organise a hybrid event that actively reaches and engages all your invitees? Want to add an interactive online element to your physical event? Looking to organise an event with less of a carbon footprint?

Hybrid is the answer! As a seasoned event planner, Presence is au fait with all the latest event technologies. You can call on us to organise a live event with guests on location, combined with an interactive online element. Going down the hybrid route allows you to bring speakers on board remotely, gives attendees the chance to project your event onto the big screen at home, and what's more, a hybrid event puts an end to unnecessary travel, which is good news for the carbon footprint of your organisation, as well as a real time saver for all stakeholders: attendees, business partners or keynote speakers with busy schedules.

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Step by step towards a memorable hybrid event

We're more than happy to professionally handle all of the following event essentials:

  • Concept creation
  • Platform: identify, compare and select a suitable hybrid event platform (such as InEvent, ZOOM or Let’s Get Digital) , including event setup
  • Negotiations with event partners and suppliers
  • Organisational admin: roadmap, master files, templates etc.
  • Attendee admin: draw up lists of attendees, send and monitor invitations etc.
  • Technical support: online helpdesk etc.
  • Technology: cameras, microphones, screens, streaming etc.
  • Event marketing: platform branding in line with your corporate identity, in partnership with an external designer where necessary
  • Event website: registration form, mailing, ticketing etc.
  • Event tools
  • Prerecording: online or in a studio
  • Multilingual support: interpreting and written translation
  • Note taking Training
  • Networking tips and tricks
  • Experienced event partners: (digital) moderators, hosts, coordinators etc.
  • Contract and invoice monitoring

In brief, if you're looking for a single point of contact - every step of the way - the Presence team positively delights in targets and deadlines! We are here to take the organisation of your event off your hands, down to the very last detail.

Hybrid event

Presence: your all-round event partner

There's a lot to think of when organising an event; here at Presence, we know that better than anyone. With our many years of experience, secure processes and transparent communication, we can turn your next corporate event into a unique event experience. Live, hybrid or online: we dot the i's and cross the t's so you can present yourself exactly as you intended.

Looking for someone to organise a hybrid event, from concept to creation to live stream?

Contact us