Note taking is a time-consuming activity. A few hours after an event, a meeting or an EWC meeting, the note taker listens to the recorded audio fragments and checks the minutes. A note taker must not only be a good listener, but they also need to be highly accurate and fast typists.
Presence works with trained note takers with many years experience. The note taker may attend the meeting or can prepare the minutes from recorded audio fragments. Do you require note taking in English, French or Spanish? We can deliver your minutes in a variety of languages, as note taking is linked to our translation services.
Listening to the speaker whilst taking notes, then organising and summarising them: having a note taker at your meeting ensures clarity after the attendants leave the meeting room. Our note takers can work on-site or remotely, depending on your needs.
Accurate minutes are indispensable for a proper follow-up of your meeting or event. Do you need a note taker for a meeting? Presence note takers are ready and willing to document your meeting accurately. We seamlessly adapt our working method to match your preference, working with both on-site and remote note takers. On-site or remote note taking: the choice is yours!
Are you looking for a full transcription of your meeting, conversation or interview? A full transcription or full transcript provides a literal record of everything said, including the uhs and uhms. Presence note takers provide a correct, comprehensive transcript.
A full transcript is an excellent solution if you want to document every last detail of the conversation. From filler words and repetitions to colloquial language and broken sentences, every word is accurately noted, regardless of the coherence or structure of the speech. Our note takers listen carefully, work quickly and efficiently, and document your conversation to the letter.
Would you like to clearly recap your meeting or conversation? An executive summary provides a summary of a conversation or meeting in a detailed document.
Do you need to revisit a conversation with a detailed summary? Presence note takers are experienced, remain focused, take notes and reduce the conversation to a fluent, easy-to-read text. This gives you a clear overview of all the useful information discussed during a meeting or conference, perfect for sending to participants immediately after the event.
Do you want a convenient summary of your event, conversation or meeting in well-organised minutes? Book a Presence note taker for a clear and concise document that presents the key points at a glance.
Our experienced note takers attend your meeting or event and deliver minutes in the desired language afterwards. Alternatively, you can submit a video recording or audio file, and our note takers will prepare a clear summary. Do you need a translation of the minutes? No problem! We can deliver the minutes in the source language and provide a professional translation.
Presence interpreter booths are ISO-certified, soundproof and create the ideal working environment for two interpreters. The interpreters receive the sound clearly and directly through their headsets and they interpret through a dedicated console and microphone. The interpreter booth is often at the back of the room, giving the interpreters a good view of the participants without disturbing them.
At the start of live conferences and events, headsets and infrared receivers are issued to the audience. Each participant tunes in to the right channel to receive the appropriate interpretation through the headset. For a more cost-effective alternative, the participants can also use their own smartphone instead of an infrared receiver.
Live meetings with lots of interaction require strong technical support. Presence provides each participant with a tabletop microphone and with a headset. Whether it is a panel, round-table discussion, or conference, our dynamic translation tools help conversations and discussions run smoothly.
A tour guide system (also called a portable audio guide system or portable interpreter kit) is perfect for compact groups with a limited number of languages. The portable case contains the correct number of receivers, headsets and microphones for your group. The interpreter whispers into the microphone and the participants listen to the interpretation through a radio headset. Easy and budget-friendly!
In addition to booths and headsets, Presence can also provide the setting for your live, multilingual meeting. Sound installations, microphones, screens, laptops and tablets: we have everything you need to offer a turnkey solution. Less paper, more on-screen? Our technical support is increasingly digital, which is positive for your ecological footprint.
Would you like to place your live meeting in experienced and capable hands, from first check to final disassembly? Presence provides a technician to set up the system on time, test it accurately and make adjustments where necessary. Our expert will remain on-site during the meeting to ensure that your event runs smoothly and flawlessly.
Not everyone can attend your meeting in person? We have a solution for this!
Some of your participants can for example gather together in a conference room while other participants will follow the meeting remotely.
Our technician is on site to set up and test the hardware equipment (cameras, microphones, headsets) and the necessary systems. During the hybrid meeting, he sends the sound and video feeds to the interpreters in real time. This guarantees that all the participants receive the interpretation live and in real time.
Simultaneous interpretation may be required during your hybrid meeting, but the interpreters can work remotely. They receive sound in real-time via our technical solution and hardware equipment and will be able to provide the participants with interpretation.
The Presence coordinator will be your SPOC (single point of contact). Due to the fact that this coordinator is in direct contact with you, the technician, and the interpreters, he/she is always aware of the status of every project and can, if needed, make instant changes in the requests.
An online moderator facilitates the communication between online participants. He or she will make sure that your hybrid meeting runs smoothly.
Thanks to the hybrid set up, the note taker can also work from home since he/she can follow the meeting via our streaming solutions.
Do you have a hybrid meeting coming up?
After the COVID pandemic, companies are faced with a new challenge: hybrid meetings and events. But before you jump face-first into it, let’s learn from the 5 most common pitfalls that companies don't always expect to face.
Link with existing systems/equipment needs to be tested to verify that everything works. Stable dedicated internet connection is needed to make sure your remote participants, speakers, interpreters and other stakeholders can follow the hybrid meeting smoothly.
Make sure that everyone is well prepared, provide them with a manual or guidelines on how to connect and on how to use the platform.
What about data protection? Are firewall issues tackled upfront? Does your company allow you to download the app or to work with Chrome?
Don't forget that people on-site and remote have different expectations and experiences. Small talk at the coffee corner or via the laptop is not the same. Find out here how to make hyrbid meetings work!
Don’t get spooked by the complexity. We make sure you don’t forget anything!
A virtual platform, computer or smartphone and internet. That is all you need to set up a virtual meeting!
A virtual meeting is held by using a web browser application or an app that you can download on your computer or smartphone. Through this online meeting software, participants can interact with each other and follow the meeting from home.
Simultaneous interpretation might be necessary during your virtual meeting, but in this case the interpreters don't need to be on site, they can work remotely. Via our technical solution, they receive sound in real-time and will be able to provide the participants with interpretation.
Just like the interpreters, an online technician can be provided during your virtual meeting. He or she will be present before and during the meeting to set up, connect and test the necessary systems. Also during the online meeting the technician will be monitoring everything to make sure your meeting runs smoothly.
An online moderator will facilitate the communication between online participants. He or she will make sure that your virtual meeting runs smoothly.
Note taking is also possible during online meetings. We can make sure the note taker can work from home since he/she can follow the meeting via our streaming solutions.
Do you have an online meeting coming up?
A lot is possible these days during your virtual or online meeting. Make sure you choose the perfect interactive meeting platform (like ZOOM, InEvent, VoiceBoxer, KUDO, Teams, ...).
Are you looking for an overview of all the different features our platforms offer for your virtual meeting? Decide which features your meeting or event should include by using our handy checklist! Depending on your wishes and needs we will advise you which virtual platform suits best!
With over 20 years experience, Presence is the expert in note taking. We can support you with professionals in all European languages at a location of your choice.
With our network of native speakers, we can guarantee the highest level of note takers. Whether in-person or on-location, tap into our European network. Are you looking for a note taker in a specific language? Send us your request. We look forward to organising a tailored solution to meet your needs!